1099 FAQ

It's tax season and as a notary signing agent, you may be wondering whether you'll be receiving any sort of tax forms for your yearly income. Refer to the most commonly asked questions we receive.

Will I receive a W-2?

Notary signing agents are typically hired as independent contractors, so you probably won't receive a W-2. Instead, you'll get a 1099-NEC if you earned $600 or more through VendorPay orders at the end of January. Learn more about the 1099-NEC form here: https://www.irs.gov/forms-pubs/about-form-1099-nec 

Who issues me a 1099-NEC?

Not all companies may issue you a 1099-NEC, as the only clients required to file 1099s are if they have paid you $600 or more. 

If you're not sure whether a company will be sending you a 1099-NEC, please contact them directly to check. 

How to make sure the information is correct on my 1099-NEC?

Step 1: Ensure your W-9 is correct and up to date. The information in your VendorPay needs to match your W-9. If you need to update your W-9, we offer instructions on how to do so here. 

Step 2: When filling out the information in your VendorPay, please keep in mind this information will be used as your tax information if you received $600 or more via VendorPay in a tax year. The I work as a(n) field instructs you on the correct business type you need to choose depending on the type of TIN you use. 

If you use an EIN, choose company type

If you select company type and the field for business name appears, the Business Name heading should be updated to Legal Business Name (this should match with line 1 on your W-9).

If you use an SSN, choose individual type

This will only be on the setup screen.

I’ve updated my information in Vendorpay, what do I do next?

Please contact Snapdocs Support via email at support@snapdocs.com and let them know what information has changed in Vendorpay. They will then ensure your information has been updated in Stripe - our payment provider system. 

When does Snapdocs send out 1099-NECs?

Snapdocs sends 1099-NECs to signing agents who have received $600 or more through VendorPay at the end of January. 

Mailed: Your 1099-NEC will be mailed to the payment address you have listed on your W-9. The form usually arrives in the mail 1-2 weeks after the mailing date. If you do not provide eDelivery consent to Stripe, you'll automatically receive a mailed hard copy as usual.

eDelivery: You may have received an email from our partner Stripe asking if you'd like to opt into eDelivery to receive your 1099-NEC form. If you provided consent for eDelivery, you may have chosen whether or not to receive a mailed hard copy as well. Once your form is filed, you will be able to access a copy of your 1099 via email communication you received from Stripe. If you do not provide eDelivery consent to Stripe, please see above. 

Why did I receive a 1099-NEC from Snapdocs?

While Snapdocs is not the hiring party, we do issue 1099s on behalf of companies who make their payments to signing agents through VendorPay direct deposit. For companies that use VendorPay, Snapdocs is the one who processes the payment and deposits it to signing agents, which means that payment effectively comes from Snapdocs in these situations. 

If you received a 1099-NEC from Snapdocs, this is because you earned $600 or more through VendorPay. If you did not receive at least $600 through VendorPay last year, you will not receive a 1099-NEC from Snapdocs.

If I receive a 1099-NEC from Snapdocs, will I still receive one from the signing service or title company?

Yes, you may still receive a 1099-NEC from the company that hired you, even if you received a 1099-NEC from Snapdocs. This is because the 1099-NEC that we issue will only reflect your VendorPay direct deposit payments. 

I received a 1099-NEC from Snapdocs. How do I know which companies or orders are included in this 1099-NEC?

You can use your Accounting page to see exactly which orders you received payment through Snapdocs VendorPay on, the date the payment was sent/received and which company the order was completed with. Specifically, search for orders that meet the following criteria:

• The order is paid through VendorPay.

• The payment sent date is in the calendar year the 1099 is being issued for.

Order was completed at the end of the year and I received payment at the beginning of the new year. Which 1099-NEC will the order be on? 

The payment sent date is the year of the 1099-NEC. 

Why does the amount on my 1099-NEC include 2 cents (or another even number of cents)?

If you manually connected a bank account by entering the routing and checking account numbers, this would have triggered a 2-cent microdeposit into the bank account. We issue a 2-cent microdeposit as a way to verify the routing and account numbers entered corresponds with a valid checking account. 

Updating your bank account information multiple times during a year may trigger multiple 2-cent microdeposits. You can learn more about the micro-deposit verification process here. 

If you've saved all VendorPay-related emails sent to you, you may have a record of a 2-cent micro-deposit being transferred into your bank account. You can try searching your inbox for any emails with "2 cents'' in the subject line.

There's something wrong with the information on the 1099-NEC I received from Snapdocs. What should I do?

If you received a 1099-NEC from Snapdocs and you believe there's an error, please contact Snapdocs Support at support@snapdocs.com for assistance. 

If you received a 1099-NEC from a signing service or title company (not Snapdocs) and you believe there's an error, please contact the company that issued you the 1099-NEC.