FAQ for 1099s

Felicia -

It's tax season, and you may be wondering whether you'll be receiving any sort of tax forms for your year's income. These are the most commonly asked questions we receive. If there's anything that this FAQ doesn't cover, just contact us and we'd be happy to help you out. 

 

Will I receive a W-2?

Notary signing agents are typically hired as independent contractors, so you probably won't receive a W-2. Instead, you'll get a 1099-MISC.

 

Who issues me a 1099-MISC?

Every company that you've worked for should issue you a 1099-MISC. Not all companies may do so though, as clients are only required to file 1099s if they have paid you $600 or more. 

If you're not sure whether a company will be sending you a 1099-MISC, please contact them directly to check. 

 

When does Snapdocs send out 1099-MISCs?

Snapdocs sends 1099-MISCs to signing agents who have received $600 or more through VendorPay at the end of January. Your 1099-MISC will be mailed to the payment address you have on file for VendorPay. The form usually arrives in the mail 1-2 weeks after the mailing date. You can double check or update the address that's currently on file for VendorPay by going to https://app.snapdocs.com/payment_account.

 

Why did I receive a 1099-MISC from Snapdocs?

While Snapdocs is not the hiring party, we do issue 1099s on behalf of companies who make their notary payments through VendorPay direct deposit. For companies that use VendorPay, Snapdocs is the one who processes the payment and hands it to signing agents, which means that payment effectively comes from Snapdocs in these situations. 

If you received a 1099-MISC from Snapdocs, this is because you received $600 or more through VendorPay. If you did not receive at least $600 through VendorPay last year, you will not receive a 1099-MISC from Snapdocs.

 

If I received a 1099-MISC from Snapdocs, will I still receive one from the signing service or title company?

You may still receive a 1099-MISC from the company that hired you, even if you received a 1099-MISC from Snapdocs. This is because the 1099-MISC that we issue will only reflect your VendorPay direct deposit payments, but not any payments that the company may have made to you prior to them switching on to VendorPay or after switching off of VendorPay. 

 

I received a 1099-MISC from Snapdocs. How do I know which companies or orders are included in this 1099?

You can use your Accounting page to see exactly which orders you received payment through Snapdocs VendorPay, when that was, and which company the order was done with. Specifically, look for orders that meet the following criteria:

  • The order is paid through VendorPay.
  • The payment sent date is in the year the 1099 is being issued for.

We provide some more information on your Accounting page here

 

Box 17 of my 1099-MISC says "CA," but I don't reside in California. Is this a mistake?

This is not a mistake. Box 17 corresponds to the payer's state. Snapdocs is considered the payer, and we are located in California, which is why box 17 says "CA" and not the state that you live in.

In general, boxes 16 - 18 on the 1099-MISC form reflect the information of the payer. In this case, it reflects Snapdocs' information.

 

Box 18 of my 1099-MISC reflects that I have state income in California, but I'm not located in California. Isn't this wrong?

Boxes 16 - 18 on the 1099-MISC form reflect the information of the payer, which is Snapdocs. Snapdocs operates in California, so box 18 shows the income that we've paid you that we must report to our state. 

 

Why does the amount on my 1099-MISC include 2 cents (or another even number of cents)?

If you manually connected a bank account by entering the routing and account numbers, this would have triggered a 2 cent microdeposit into the bank account. We issue a 2 cent microdeposit as a way to verify that the routing and account numbers entered correspond with a valid checking account. 

Updating your bank account information multiple times during a year may trigger multiple 2 cent microdeposits. You can learn more about the microdeposit verification process here

If you've saved all VendorPay related emails sent to you, you may have a record of a 2 cent microdeposit being transferred into your bank account. You can try searching your inbox for any emails with "2 cents" in the subject line.

 

There's something wrong with the information on the 1099-MISC I received from Snapdocs. What should I do?

If you received a 1099-MISC from Snapdocs and you believe there's an error, please contact us at support@snapdocs.com for assistance. 

If you received a 1099-MISC from a signing service or title company (not Snapdocs) and you believe there's an error, please contact the company that issued you the 1099. 

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