This is a feature that Snapdocs offers to help you simplify your notary payments. See below for the breakdown of each billing cycle.
ACH is the only payment method that we accept for VendorPay and Snapdocs bills for VendorPay orders twice a month. As a scheduling company, you can opt-in to using the VendorPay feature.
Tip: If this is something you are interested in please contact your Customer Success manager.
Billing Cycle 1
The first cut off date is the 1st of the month. Any orders that have closed since the last bill cycle and before the first of the month will be included in the first bill cycle of the month. In other words any orders that closed between the 15th and 30/31st will be included in the first bill cycle.
First invoice date
This is on the 3rd of the month. Snapdocs will generate an invoice in PDF and CSV format and email it to the invoice email on file (check out your email settings). You have 2 business days to review the invoice and let Snapdocs know if there are any errors. If the fee needs to be changed on the order, make sure you change the fee before the order is closed. If there is an order that is not supposed to be billed, please let us know at support@snapdocs.com and we will reopen the order for you so that you can adjust any fees and keep the order out of this billing cycle.
First charge date
This is when we debit your account for the invoice amount is 2 business days after the invoice date. Snapdocs will charge your company automatically for the invoice amount.
Billing Cycle 2
The second cut off date is the 16th of the month. Any orders that have closed since the last bill cycle and before the 16th of the month will be included in the second bill cycle of the month. In other words any orders that closed between the 1st and the 15th will be included in the second bill cycle.
Second invoice date
This date is on the 18th of the month. Snapdocs will generate an invoice in PDF and CSV format and email it to the invoice email on file.
Second charge date
This date is when we debit your account for the invoice amount is 2 business days after the invoice date. Snapdocs will charge your company automatically for the invoice amount.
Examples
Note: February is a little more complicated because of weekends and holidays.
Tip: If an order is not ready to be paid out, put the order on hold. On-hold orders are not billed. Once it's ready to be paid, remove the hold, add a signing status, and close the order.
If you do not need to pay the notary because the order was canceled, make sure you cancel the order in Snapdocs. Canceled orders are not billed.
