With VendorPay, how can I track the status of my payment and match my payments to my orders?

Felicia -

We understand how important bookkeeping is to many notaries, which is why there are a couple of tools that provide visibility into where your payment is and help you easily match your direct deposit payments to your orders. 

Note: Payment is not processed for canceled orders. If a company has agreed to pay you for a canceled signing, they will need to change the status of the order to "did not sign" and adjust the fee. Please contact the signing service or title company directly regarding any fee adjustments. 

 

Payment Updates on Orders

The easiest way to see when payment for a VendorPay order will be transferred and deposited into your bank account is to click on an individual order from your dashboard and look at the "Fees" box that's located towards the left side.

An order that's being paid through VendorPay will say "Snapdocs VendorPay" in the "Fees" box. If your payment hasn't transferred yet, you'll see a transfer date and an estimated availability date. The "will transfer on" date is the date we'll transfer your payment. The "estimated availability" date is the estimated date when your payment will appear in your bank account. 

 

When your payment transfer has been initiated, the status in the "Fees" box will change to reflect the date that your payment was initiated.

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One day after we've confirmed that your payment has been successfully deposited into your bank account, the status in the "Fees" box will then change to reflect the date that your payment was actually deposited.

If you're having trouble locating the payment on your bank account statement, we recommend looking on or around the deposit date we display. Sometimes, payments may appear on your statement one day before or after the deposit date we provide.

 

Email Notification: Payment Transfer Has Started

We'll send you an email when we've started your payment transfer for an order. From this date, it typically takes about 8-10 business days for the transfer to complete and for the payment to actually show up in your bank account.

This email will have the details of the order you're receiving payment for, how much money you can expect to be deposited into your bank account, and which bank account your payment is being deposited into (the name of the bank and the last 4 digits of the account number).

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Email Notification: Payment Is Available Within the Next 24 Hours

We'll also send you another email once your payment will be available in your bank account within the next 24 hours. This email will again have all the details of the order you're being paid for, in addition to the bank account (the name of the bank and the last four digits of the account number) your payment is being deposited into. 

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Accounting Page

Your Accounting page is the best place to go to easily see all of your outstanding and received payments. Learn more about how your Accounting page works.

On this page, you can see which orders are being paid through VendorPay, when the transfer for those payments will be initiated, and when you can expect the transfer to complete and payment to show up in your bank account.

If payment for the signing has been successfully deposited into your account, the payment will be listed under "Received" instead of "Outstanding." You should also see the date when the payment was sent (when the payment transfer was initiated) and the date it was received (when it was deposited into your bank account).

 

Payment Statement Descriptor

When payment gets posted to your bank account, we include the order number and signer's last name. However, the statement descriptor we set may not always show up, since it's up to each bank as to what information they would like to display in the statement descriptor. Sometimes, the statement descriptor may instead say "Stripe" or "Stripe Inc," since we use Stripe as our payment system provider for VendorPay.

Also, one deposit will be made for each payment you're receiving. For example, if you're receiving 2 direct deposit payments at the same time, there will be 2 separate deposits made into your bank account, which should be reflected in your statement. 

 

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